Digitisation Trainee with Falkirk Community Trust

If you have arrived at this page you are looking at last year's Traineeship Programme, and you need to go here instead please.


Full-time, fixed term work-based training placement of 51 weeks to start in September 2015

• Bursary of £14,500 per annum

• Skills focus: Digitisation
• Location: Callendar Park, Falkirk


This traineeship is one of 6 offered this year in archive services across Scotland as part of the Opening up Scotland’s Archives project, supported by the Heritage Lottery Fund.

For more information on the traineeship programme please download the Trainee Information Pack.

The Host Organisation

Falkirk Community Trust. Falkirk Archives is managed by Falkirk Community Trust and provides the archives service for Falkirk Council. The collections are broadly typical of a local archives service, with records of the various local authorities, local businesses, local organisations, community groups and estate, family and personal papers. A significant photograph collection includes images of people, places and events in the local area. We make all these collections available through our search room facility and through on-line catalogues and a Collections Browser.

The Role

The traineeship will provide the opportunity to learn and carry out aspects of a digitisation programme, contributing to outreach and community engagement projects by selecting relevant items to digitise for on-line access. You will work on a project focussed on a specific local theme – to select and research images and records, with the end result of creating a pop-up exhibition to be hosted in local libraries, as well as doing outreach work engaging with local communities.

There will also be training in the main practical skills required in working in an archives such as basic cataloguing, collections management and enquiries; and an opportunity to develop heritage premises management skills.

What you will gain as a trainee

During the traineeship you will build a portfolio of skills, experience and training designed for you to take forward into future employment. At induction you will be provided with your training plan setting out the learning objectives and activities in more detail. The training programme is responsive to the individual trainee requirements and you will therefore have the opportunity to liaise with your trainer to establish an individual programme of support.

Through the University of Dundee you will also have the opportunity to undertake accredited distance learning modules. This may be used to count towards a future qualification in Archives or a related discipline.

It is envisaged that you will gain the following skills during this traineeship:
• Understanding and applying intellectual property rights
• Selecting items for digitisation
• Interpreting and presenting digitised items for public access
• Practical collections management and basic heritage premises management
• Understanding archives, the wider heritage sector and organisational culture
• Team working and communication skills, including communicating about archives
• Project / time management.

Additional Information

The six Opening Up Scotland’s archives trainees will regularly meet up at archive services across Scotland during the year to learn from their peers, attend a variety of seminars, group training and work alongside skilled and knowledgeable mentors within each host organisation. As part of the peer learning programme all trainees will take part in a training week at the National Archives of Scotland in Edinburgh. As well as your specialist focus area, training will cover: Outreach and Community Engagement, Digitisation, Digital Preservation, Collections Development and Traditional Archive Skills.

Trainees will also be part of an online community offering support and learning opportunities. IT access, stationery and other reasonable resource requirements will be provided by the placement provider.

About you

Are you
• Passionate about learning new skills?
• Enthusiastic about taking on new challenges?
• Looking for a new career?
• Confident in using IT?
• Always on social media (or want to learn more)?
• Great at getting on with people?
If so, we’re looking for a trainee with the potential to develop a new career in the archive sector. We want to build on your practical skills and experience in IT and show you the great opportunities that archives and their collections can offer.



• An interest in the heritage sector and community engagement
• Higher English, or equivalent, and Standard Grade Maths, or equivalent.
• Capacity to understand complex rights management issues and willingness to learn details of managing rights
• Good IT skills including familiarity with spreadsheets and experience in using IT and the web for a range of activities; willingness and ability to acquire additional technical skills to undertake the role
• Strong communication skills, both spoken and written, and the ability to gather and share information in an interesting and understandable way
• Ability to concentrate over an extended period; attention to detail and commitment to accuracy
• Ability to summarise complex information into short, descriptive sentences;
• Ability to work as part of a small team and undertake self-directed research and projects
• Strong interpersonal skills and the ability to engage with a variety of different groups and individuals
• Good problem solving skills, the ability to develop processes and procedures for new activities and resilience in coping with and overcoming setbacks.


• Ability to work with complex numbering systems
• Experience of using relational databases and use of range of imaging software
• Good organisational, planning and time management skills
• Understanding of working with the public / good ‘customer care’
• Understanding of balancing the different interests of users, stakeholders and rights holders
• Understanding of collections care

The deadline for applications has now passed.

Interviews will be held on 17 July 2015

In order to apply for a SCA traineeship you must be able to demonstrate that you have a right to work legally in the UK.