Exhibitions Coordinator with Dovecot Studios

Location: Edinburgh
£20,000 per annum
Full time for 18 months fixed term contract: 40 hours per week. (Mon-Fri, some evening and weekend exhibition installation cover).
Start Date: August / September
Closing date: 2 August 2021, 12 noon.
Interviews: w/c 9th August 2021

About the Organisation

Dovecot is a world-renowned tapestry studio in the heart of Edinburgh and a landmark centre for contemporary art, craft and design. Established in 1912, Dovecot continues a century-long heritage of collaboration with international artists to make exceptional handwoven tapestries and gun-tufted rugs. Alongside the tapestry studio, Dovecot runs an exciting programme of public exhibitions and displays supported by a busy calendar of talks and public events.

Learn more about Dovecot Studios here.

About the role

The Exhibitions Coordinator is a new position at Dovecot Studios, Edinburgh to deliver a programme of exhibitions and displays supported by a busy calendar of talks and public events.

You will be a lynchpin in the realisation of Dovecot exhibitions, supporting the Curator from research through to installation and evaluation. You will coordinate with artists, independent curators, lenders, and museums and galleries; organise transport and insurance; complete registrarial duties; and help to produce labels and interpretation. You will be responsible for coordinating exhibition installation with suppliers, technicians and designers, reporting to the Curator to realise the vision for each exhibition.

As a key member of the Dovecot team, you will connect across the organisation, representing the exhibition programme you will liaise with colleagues in weaving, marketing and commercial operations. You will play a key role in helping Dovecot reach a wider audience so you must be a confident and articulate ambassador for our work.


Reporting to the Curator, you will be required to work flexibly, with usual hours between 8.30am and 6pm. It is envisaged the post holder will work Monday to Friday but the demands of the exhibitions programme will require flexibility to ensure business needs are met, including working evenings and weekends as required. Within the main responsibilities of the role, you will:


  • Liaise with external curators, lenders and registrars to maintain object lists.
  • Research and collate object information; including contextual information, images and film copyright permissions.
  • Communicate with exhibition designers and external curators ensuring that all project team members have the relevant and correct information.
  • Liaise with all Dovecot colleagues and communicate programme detail to secure a smooth and timely flow of information. Organise exhibition meetings and take minutes.
  • Coordinate small displays externally and within Dovecot, including the hanging and presentation of tapestries as required.
  • Edit, proof and assist with layout of exhibition texts and marketing copy.
  • Assist with Dovecot collection management.
  • Deal with routine enquiries, maintain databases and process responses to exhibition proposals with the Curator.
  • Coordinate practical arrangements for exhibition tours

For examples of key responsibilities and tasks for each area please see the complete Job Description and Person Specification below.


This role would be ideal for a confident early-career museum and gallery professional with the drive and initiative to deliver curatorial and touring exhibition plans. You will have practical experience of what it takes to create an exhibition in a gallery or museum context along with a proven interest in textiles, art and design. You’ll have relevant degree-level education, or be able to demonstrate equivalent experience.

You will be expected to be able to demonstrate the following essential criteria:


  • Excellent organisation skills and impeccable attention to detail
  • Excellent communication and accuracy in written communication
  • Ability to plan ahead, identifying risks and contingencies
  • Self-motivated with excellent time management
  • Ability to work as part of a team and independently, remaining calm under pressure, and to quickly find your feet in a fast-paced work environment
  • Good proven computer skills with experience of Microsoft Office


  • Knowledge of textiles or contemporary art, craft and design
  • Knowledge of working practice in a gallery, museum or heritage context
  • Commitment to equality and diversity


  • Experience of arts administration
  • Experience of an exhibition installation environment
  • Experience with the care and handling of art works and museum objects

For a full list of essential and desirable criteria please refer to the Job Description and Person Specification. (PDF)

If you have any questions about this role or the organisation please contact jobs@aai-employability.org.uk. Please do not under any circumstances contact the employer directly as they have asked us to handle the recruitment process for them.


Closing date for applications is 2 August 2021, 12 noon.

Interviews will be held w/c 9August 2021.

Please submit a CV and tailored Cover Letter through the AAI Employability online application form on our website. Examples of what we expect in an application can be found HERE.

All applications must be submitted by 12 noon on the closing date. State A) your availability and B) relevant experience and demonstrate how your skills match the specific requirements of the job description.

We do NOT accept email applications unless otherwise stated.

Successful candidates must, by the start of employment, have permission to work in the UK.


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If you require an accessible version of our application form, please contact team@aai-employability.org.uk.

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