Project Administrator with Cycling UK

Location: Remote (Scotland)

Salary: £24,000 p/a

Full-time (37.5hrs), Fixed term (until March 2023)

Closing date: 17:00 on Sunday, 21 May

Immediate start

About the Company

“Cycling UK has championed the cause of cycling for more than 140 years. We promote all forms of cycling, protect the interests of existing and would-be cyclists, and inspire people of all ages, backgrounds and abilities to discover the joys of cycling.

As an independent, democratic and expert organisation, our activities reflect the commitment of our members, volunteers and partners to make cycling mainstream, making a lasting difference to the lives of individuals and communities.”

Learn more about Cycling UK here.

The Role

Cycling UK now has a brilliant new opportunity for a Project Administrator. In this role, you’d work with Cycling UK Development Officers, Managers, and the Head of Development Scotland across projects in Scotland, providing administrative support on their busy and expanding programmes around the country.

This role will have a specific remit to work on a high-profile programme, the Scotland Cycle Repair Scheme. This is a fantastic initiative which works with organisations across Scotland to enable those most in need to access a cycle repair. The project supports more adults and children to either continue or return to cycling, especially those least able to afford cycle repairs, an outcome which will further Cycling UK’s vision to get a million more people cycling!

This is a multifaceted programme, where the work is constantly high level, across multiple projects. Candidates will be expected to switch between a range of different tasks quickly and efficiently.

The main responsibilities of the role are outlined below:

  • Supporting the Senior Project Officer with grant administration and project delivery
  • Managing the project inbox and responding effectively to the general public
  • Maintaining grant records and working with the Finance Team to ensure grant payments are accurate and timely
  • Supporting grant recipient organisations, as required, with grant applications and monitoring/ evaluation documentation
  • Supporting the Development Officer team and Senior Project Officer to ensure smooth delivery of the project
  • Ensuring all project documentation is kept up to date
  • Ensuring the accuracy and consistency of project data provided by grant recipients
  • Managing and manipulating a large volume of transaction data through Excel
  • Identifying and implementing improvements to current systems and processes
  • Performing any other duties consistent with the nature and grade of the role as agreed with their line manager

Cycling UK operates in a purely home-working environment, supported by a variety of cloud-based systems and collaborative tools. The team comprises friendly, highly motivated individuals, who regularly communicate in an open and supportive manner and are dedicated to delivering Cycling UK’s overall values and mission.

Cycling UK will also discuss potential further training with the successful candidate in order to support your future career objectives and our business requirements. 

Other benefits include:

  • Pension scheme
  • Annual leave
  • Parental leave and parental annual leave
  • Compassionate leave (up to five days paid time off for employees in mourning)
  • Sabbatical leave (Employees can request to take 3-12 months sabbatical leave to develop, learn a new skill or broaden their work experience)
  • Unpaid leave
  • Perkbox (250+ great industry discounts, wellbeing/fitness app, and freebies)
  • Cycling UK membership
  • Group life assurance
  • Volunteering days
  • Cycling, car and motorcycle mileage
  • Wellbeing and staff engagement activities
  • Sick pay
  • Cycle to work scheme
  • And much more

Cycling UK is fully committed to the principles of equality of opportunity and is responsible for ensuring that no job applicant, trustee, employee, volunteer, or member receives less favourable treatment on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, pregnancy, religious belief, class or social background, sexuality or political belief. 


Cycling UK is seeking proactive candidates with solid experience in project administration and/or grant management programmes with a good knowledge of Microsoft Excel and experience of managing large data sets. Please note this is not an office administration role.

This postholder will need to be an excellent team worker with strong communication skills to interact with colleagues, industry partners and members of the public through online systems and phone calls. 

This is a fast pace and exciting programme and you’ll be supporting a multi-disciplinary team to ensure that those that need support most can be reached.

Other essential requirements include:

  • Excellent attention to detail and meticulous regarding data accuracy
  • Able to work independently, set own priorities and deliver within agreed timescales
  • Able to constructively build working relationships with colleagues and other partners and work collaboratively. 
  • Flexible in terms of travel and working hours including evenings and weekends
  • Able to cope well under pressure
  • Thrives in challenging and diverse roles
  • A solid background in project administration
  • Able to learn new skills
  • Shows initiative and is adaptable to changing demands
  • Has substantial work experience in such environments (can be across any sector)
  • Is self-directed, able to prioritise a complex, demanding workload with minimal supervision


Closing date for applications is 17:00 on Sunday, 21 May.

Please submit a CV and tailored Cover Letter through the AAI online application form on our website. Examples of what we expect in an application can be found HERE.

In your Cover Letter, state A) your availability and B) relevant experience and demonstrate how your skills match the specific requirements of the job description.

IMPORTANT – Please submit your application documents in the title format of “[Your full name] CV” and “[Your full name] CL”. 


Apply for The Job.

If you require an accessible version of our application form, please contact team@aai-employability.org.uk.

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Next Steps

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