Outreach and Community Engagement and Digitalisation Trainee with Glasgow School of Art, Glasgow City Archives





   Opening up Scotland’s Archives

Glasgow City Archives and Glasgow School of Art Archives

 Outreach and Community Engagement Traineeship

The deadline for applications has now passed, so please don't complete the application form.


Reports to:  Opening up Scotland’s Archives Project Manager
Location:     Glasgow
Bursary:       £14,500 per annum  (plus travel and training)


Traineeship purpose and context:

This traineeship is one of 7 offered this year in archive services across Scotland as part of the Opening up Scotland’s Archives project, supported by the Heritage Lottery Fund.

Opening Up Scotland’s Archives seeks to address three main areas:

• to diversify the range of people coming into the archives workforce;
• to address gaps in the skills available in the archives workforce and
• to offer new routes for people to work in the heritage sector.

We especially want to attract people from different working environments or voluntary sector backgrounds. Rather than solely focusing on specific qualifications, the aim is to identify people who can bring talent and energy and skills to the archival world, who are keen to develop their skills, who want to engage with their local community and want to create better accessible online services.


Host Organisations

This is a joint traineeship shared between two host organisations.

Glasgow City Archives based in the Mitchell Library is the largest local authority archives in Scotland. It houses a rich archival heritage with collections of international, national and regional significance dating from the 12th to the 21st century. It includes the records of Glasgow, Scotland’s biggest city and once the Second City of the Empire, and other Councils, as well as a wide range of private collections from Glasgow and across the nation.  The archives runs a very busy search room and wide ranging outreach service. 

Glasgow School of Art Archives. Founded in 1845, The Glasgow School of Art has grown to become one of the United Kingdom's pre-eminent institutions for the visual arts. The archives document the School’s history, its activities, buildings, staff and students; and are an outstanding resource for the study of art, design, architecture and art education.  The School holds a wide range of material from student registers, correspondence files, minute books, and photographs, to sketch books, textile samplers, architectural designs and posters. 


About this placement

For the first half of the one-year placement, the trainee will undertake work on Glasgow City Archives outreach and community engagement. This will include the effective online presentation of our archival heritage (such as updates and additions to our website), community and online engagement using social media, and the delivery of workshops and events. The trainee will also gain experience of archive work and research in a large, local authority repository. As well as the central training programme, the trainee will be offered a full suite of relevant skills training provided by GCA archivists and the Glasgow Life learning and development team.

For the second half of their one-year placement, the trainee will be based within the Glasgow School of Art Archives. They will be involved in all areas of work, and will therefore: gain an understanding of the material held by Glasgow School of Art (GSA); acquire experience of the services provided by this archive; and support the outreach and engagement activities undertaken by GSA.  The trainee will also work on a specific project relating to GSA alumni from the second half of the 20th century. This work will include the development of online content about GSA’s activities from this period, conducting interviews with alumni, and the delivery of outreach events.


Skills you will acquire during this traineeship

It is envisaged that you will gain the following skills during this traineeship:

• Understanding archives, the wider heritage sector and organisational culture
• Ability to identify and build relationships with local communities and work with these communities to develop methods of collecting or documenting aspects of society, not represented by traditional archive collecting
• Research and archive handling skills
• Project / time management
• Copyright and professional skills
• Team working and communication skills, including communicating about archives
• Effective online presentation of our archival heritage
• Supporting community participation in collections interpretation.


Questions to consider

Are you:

• Passionate about learning new skills?
• Enthusiastic about taking on new challenges?
• Looking for a new career?
• Confident in using IT?
• Always on social media (or want to learn more)?
• Great at getting on with people?


Person Specification


• An interest in the heritage sector and community engagement
• Higher English, or equivalent, and Standard Grade Math, or equivalent.
• Good IT skills and experience in using IT and the web for a range of activities; willingness and ability to acquire additional technical skills to undertake the role
• Demonstrable commitment to sharing and accessing information online
• Good communication skills, both spoken and written, and the ability to gather and share information in an interesting and understandable way
• Ability to work as part of a team and undertake self-directed research and projects
• Good people skills and the ability to engage with a variety of different groups and individuals
• Good problem solving skills, the ability to develop processes and procedures for new activities and resilience in coping with and overcoming setbacks.
• Knowledge of late-20th century Scottish art, design and architecture.


• Experience of creating web content / resources, whether in a personal or organisational context
• Good organisational, planning and time management skills
• Understanding of working with the public / good ‘customer care’.

Candidates should not already possess a postgraduate qualification in the area of heritage, archive or museum practice.


Additional Information about the traineeship

During the traineeship you will build a portfolio of skills, experience and training designed for you to take forward into future employment.  At induction you will be provided with your training plan setting out the learning objectives and activities in more detail.  The training programme is responsive to the individual trainee requirements and you will therefore have the opportunity to liaise with your trainer to establish an individual programme of support.  The Digital Preservation Trainee will be expected to successfully complete a 10 credit-learning module at SCQF level 8 with the University of Dundee (involving around 15 hours of study per week over 9 weeks – only part of this study will be undertaken during working hours)

This may be used to count towards a future qualification in Archives or a related discipline.

The seven Opening Up Scotland’s archives trainees will regularly meet up at archive services across Scotland during the year to learn from their peers, attend a variety of seminars, group training and work alongside skilled and knowledgeable mentors within each host organisation. As part of the peer learning programme all trainees will take part in a training week at the National Archives of Scotland in Edinburgh. As well as your specialist focus area, training will cover: Outreach and Community Engagement, Digitisation, Digital Preservation, Collections Development and Traditional Archive Skills.

Trainees will also be part of an online community offering support and learning opportunities.  IT access, stationery and other reasonable resource requirements will be provided by the placement provider. 


If you require further information not found in the on-line information and FAQs please email jobs@adoptanintern.org.uk

Location Traineeship split between The Glasgow School of Art, The Whisky Bond, 2 Dawson Road, Glasgow, G4 9SS and Glasgow City Archives, The Mitchell Library, North Street, Glasgow, G3 7DN

Working arrangement This is a 51 week workplace-based traineeship starting in September 2016. You will work 37 hours per week.

Bursary £14,500 per annum

Nationality rules Applicants must be British or Commonwealth citizens with the right to live and work in the UK, or nationals of states of the European Union.

Closing date 15 May, 2016

Interviews These will be held on 11 July, 2016 

The deadline for applications has now passed, so please don't complete the application form.