Outreach and Community Engagement / International Links Project Trainee with Glasgow City Archives and The Glasgow School of Art

If you have arrived at this page you are looking at last year's Traineeship Programme, and you need to go here instead please.


Full-time, fixed term work-based training placement of 51 weeks to start in September 2015

• Bursary of £14,500 per annum
• Skills focus: Community Education and Outreach
• Location: Glasgow

This traineeship is one of 6 offered this year in archive services across Scotland as part of the Opening up Scotland’s Archives project, supported by the Heritage Lottery Fund.

For more information on the traineeship programme please download the Trainee Information Pack.

The Host Organisations

This is a joint traineeship shared between two host organisations.

Glasgow City Archives based in the Mitchell Library is the largest local authority archives in Scotland. It houses a rich archival heritage with collections of international, national and regional significance dating from the 12th to the 21st century. It includes the records of Glasgow, Scotland’s biggest city and once the Second City of the Empire, and other Councils, as well as a wide range of private collections from Glasgow and across the nation. The archives runs a very busy search room and wide ranging outreach service.

The Glasgow School of Art. Founded in 1845, The Glasgow School of Art has grown to become one of the United Kingdom's pre-eminent institutions for the visual arts. The archives document the School’s history, its activities, buildings, staff and students and are an outstanding resource for the study of art, design, architecture and art education.  The School holds a wide range of material from student registers, correspondence files, minute books, and photographs, to sketch books, textile samplers, architectural designs and posters. 

The Role

For the first half of the one-year placement, the trainee will undertake work on Glasgow City Archives outreach and community engagement. This will include the effective online presentation of our archival heritage (such as updates and additions to our family history website), and community and online engagement, using social media. As well as training with other trainees, the trainee will be offered a full suite of relevant skills training provided by: GCA archivists; the in-house learning and development team, including in Microsoft packages; recruitment and other management skills.

For the second half of their one-year placement, the trainee will be based within The Glasgow School of Art Archives and Collections service. The trainee will be involved in all areas of work; they will gain an understanding of the material held, and will acquire experience in the services provided and the outreach and engagement activities undertaken. The trainee will also undertake archival research and archive cataloguing work relating to the School’s international links - international students, international staff and links with international organisations. This work is part of the development of online content about GSA’s international heritage. The trainee will also support the delivery of an exhibition related to this subject area and a number of associated outreach events.

What you will gain as a trainee

During the traineeship you will build a portfolio of skills, experience and training designed for you to take forward into future employment. At induction you will be provided with your training plan setting out the learning objectives and activities in more detail. The training programme is responsive to the individual trainee requirements and you will therefore have the opportunity to liaise with your trainer to establish an individual programme of support.

Through the University of Dundee you will also have the opportunity to undertake accredited distance learning modules. This may be used to count towards a future qualification in Archives or a related discipline.

It is envisaged that you will gain the following skills during this traineeship:
• Understanding archives, the wider heritage sector and organisational culture
• Ability to identify and build relationships with local communities and work with these communities to develop methods of collecting or documenting aspects of society, not represented by traditional archive collecting
• Research and archive handling skills
• Project / time management
• Copyright and professional skills
• Team working and communication skills, including communicating about archives
• Effective online presentation of our archival heritage
• Supporting community participation in collections interpretation.

About you

Are you
• Passionate about learning new skills?
• Enthusiastic about taking on new challenges?
• Looking for a new career?
• Confident in using IT?
• Always on social media (or want to learn more)?
• Great at getting on with people?

If so, we’re looking for a trainee with the potential to develop a new career in the archive sector. We want to build on your practical skills and experience in IT and show you the great opportunities that archives and their collections can offer.



• An interest in the heritage sector and community engagement
• Higher English, or equivalent, and Standard Grade Math, or equivalent.
• Good IT skills and experience in using IT and the web for a range of activities; willingness and ability to acquire additional technical skills to undertake the role
• Demonstrable commitment to sharing and accessing information online
• Good communication skills, both spoken and written, and the ability to gather and share information in an interesting and understandable way
• Ability to work as part of a team and undertake self-directed research and projects
• Good people skills and the ability to engage with a variety of different groups and individuals
• Good problem solving skills, the ability to develop processes and procedures for a new activities and resilience in coping with and overcoming setbacks.


• Experience of creating web content / resources, whether in a personal or organisational context
• Good organisational, planning and time management skills
• Understanding of working with the public / good ‘customer care’.

The deadline for applications has now passed.

Interviews will take place on 27-30 July 2015.

In order to apply for a SCA traineeship you must be able to demonstrate that you have a right to work legally in the UK.