Records Intern with Stirling Council

Location: Stirling
£8.80 per hour
Full-time (35 hours per week) for 12 months
Immediate start
Closing Date: 7 January 2020, 12 noon

About the Company

“Stirling Council's area lies at the very heart of Scotland. It covers 220,000 hectares from Tyndrum and Crianlarich in the southern highlands to the villages of Killearn and Strathblane in the south-west and the former mining villages of Plean, Fallin and Cowie in the east. The 83,000 population splits 50:50 urban to rural, with the urban population centring around Stirling, Dunblane and Bridge of Allan.

The council holds a variety of information and needs to follow the relevant legislation to ensure that information is protected and used responsibly. The day-to-day delivery of this duty is overseen by the Records & Information Compliance Team.”

The Role

Stirling Council is looking to recruit a Records Intern to support the Records & Information Governance Team. By learning through experience and with the support of your team, you will understand key elements of Records Management.

As part of this busy team, your main tasks will be:

• To undertake case management of information requests received by the Council (including requests made under the Freedom of Information (Scotland) Act 2002 and Data Protection legislation) and to assist with information management projects
• To undertake case management of Subject Access Requests under the Data Protection legislation - liaising with Council services, collating information in response to a request, preparing records for disclosure (including the scanning and redaction of records), and drafting responses
• To collate information for FOI requests involving more than one council service – collating information, redacting, checking and drafting responses
• To prepare schedules of documentation for FOI Reviews
• To assist with information management projects designed to support the implementation of the General Data Protection Regulation (GDPR) and Public Records (Scotland) Act 2011
• To provide support for operation of Council Records Centre, as required

As this is a hands-on team who support each other, you will be expected to complete any other tasks that are required.


The ideal candidate will be educated to a degree level. An understanding of Data Protection and Freedom of Information legislation is essential, as is a high standard of attention to detail and the discretion to be able to handle confidential information professionally.

• Understanding of Data Protection and Freedom of Information legislation, and Records or Information Management
• Ability to work with attention to detail
• Ability to work with confidential information with discretion
• Ability to prioritise own work to meet deadlines
• A willingness to learn through experience

• Interest in or knowledge of local government services

If you have any questions about this role or the organisation please contact Please do not under any circumstances contact the employer directly as doing so may negatively impact your employment opportunity.


Closing date for applications is 7 January 2020, 12 noon.

Please submit a CV and tailored Cover Letter using the AAI EmployAbility online application form on our website. Examples of what we expect in an application can be found HERE. All applications must be submitted by 12 noon on the closing date.

State A) your availability and B) relevant experience and demonstrate how your skills match the specific requirements of the job description.

We do NOT accept email applications unless otherwise stated.

Successful candidates must, by the start of the employment, have permission to work in the UK.